Transport & Fleet Management

The YeneSchool Transport Module empowers school directors and administrative officers to manage school vehicles, define daily commuting routes, map pickup and drop-off stops, assign students and drivers, and track transportation finances.

1. Vehicle Registration & Fleet Tracking

Every vehicle in the school fleet must be registered with its technical specifications, capacity constraints, and compliance documentation.

How to Register a Vehicle

1. Navigate to School Operations > Transport > Vehicles.
2. Click + Add Vehicle in the top-right header.
3. Provide the vehicle profile details:
   • Vehicle Plate / Registration Number: Unique license plate (e.g., ET-AA-3-98421).
   • Vehicle Model & Make: (e.g., Toyota Coaster 30-Seater, Isuzu NPR 45-Seater).
   • Total Passenger Capacity: Maximum legal seating count (e.g., 32).
   • Vehicle Status: Active, Under Maintenance, or Decommissioned.
   • Fuel Type & Mileage Tracking: Diesel/Petrol and current odometer reading.
   • Insurance & Inspection Renewal Dates: Set automated expiration reminder alerts.
4. Click Save Vehicle Profile.

!NOTE The system prevents over-allocating students past the vehicle's defined passenger capacity limit. If a route reaches 100% capacity, YeneSchool flags the route with a yellow capacity warning.

2. Setting Up Commute Routes & Bus Stops

Routes organize the geographic path taken by school buses in the morning (pickup) and afternoon (drop-off).

Steps to Create a Route & Sequence Stops

1. Go to Transport > Routes & Stops.
2. Click + Create Route (e.g., Route 04 — Bole Medhanialem to CMC Roundabout).
3. Assign the designated primary vehicle and backup vehicle.
4. Click + Add Stop for each scheduled pickup/drop-off point:

5. Drag and reorder stops to ensure optimal route sequencing and minimum driving time.
6. Click Publish Route.

3. Student Route Allocation

Students can be assigned to a round-trip commute (both morning and afternoon) or one-way service.

Allocating a Student to a Bus Route

1. Navigate to Transport > Student Assignments.
2. Search for the student by name or Student ID.
3. Select the Route and specific Pickup/Drop-off Stop.
4. Select Commute Type:
   • Two-Way (Morning & Afternoon)
   • Morning Only
   • Afternoon Only
5. Check Sync with Finance Module:
   • Automatically attaches the corresponding zone transport fee to the student's monthly fee statement.
6. Click Confirm Allocation.

4. Driver & Bus Attendant Management

1. Go to Transport > Drivers & Attendants.
2. Register driver profiles including Driving License Category, emergency contact phone, and background check verification.
3. Assign a Primary Driver and Bus Attendant (Conductor) per vehicle.
4. Drivers and attendants can use the YeneSchool Mobile App to view their morning manifest, mark student boardings, and alert parents when approaching stops.

5. Transport Attendance & Parent Push Notifications

When students board or depart the bus:

• The bus attendant taps the student's name or scans the student's ID card barcode using the mobile app.
• Parents instantly receive an automated SMS / Telegram push notification:

  "Selam! Nahom Usman has safely boarded Bus #4 at Bole Atlas Stop at 06:48 AM."

Next Steps

• School Events & Calendar Planner — Schedule term dates, holidays, and meetings
• Data Quality & Auditing — Audit student records and missing contact details
• Finance Fee Structures — Configure recurring transportation fee items