Recording a Payment

Use this workflow whenever a student or their parent pays a school fee. After saving, YeneSchool automatically generates a numbered receipt and updates the student's outstanding balance.

Steps to Record a Payment

1. On the Finance dashboard, click the Record Payment button in the top-right corner. The payment dialog opens.
2. In the Search Student field, type the student's name or student code. Wait for the search results to appear below the field.
3. Click the correct student from the results list. Their name and class are shown to help you confirm.
4. In the Fee Item dropdown, select the specific fee installment you are recording payment for — for example, Tuition – Hidar or Exam Fee – Term 1. The remaining balance for that item is shown alongside each option.
5. Enter the Amount Paid in ETB. This can be less than the full balance (partial payment).
6. Select the Payment Method:
   • Cash — student paid in person with cash.
   • Bank Transfer — payment made via bank deposit.
   • Cheque — payment by cheque.
7. If paying by bank transfer or cheque, enter the Transaction Reference number (e.g., bank slip number or cheque number).
8. Optionally add Notes for internal reference (e.g., Parent paid for both terms at once).
9. Click Record Payment to save. A success toast confirms the payment and the receipt number.

!IMPORTANT Double-check the student name and fee item before saving. Payments are recorded against the Finance Audit Log and require an administrator to reverse.

!TIP To print the receipt immediately after recording, click View Receipt in the success notification, then use your browser's print function or the Download PDF button.

Payment Methods Summary