Director Guide
Data Consistency & Health Audit
Automated school data validation, orphaned record cleanup, and term-end integrity checks in YeneSchool.
Data Consistency & Health Audit
Before generating term-end report cards, processing grade promotions, or submitting official regulatory reports, Directors must ensure that school records are 100% complete and free of errors. The Data Consistency Audit Panel (/director/reports/data-consistency) runs automated health checks across all school datasets to detect anomalies, missing marks, and orphaned profiles.
The 4 Key Audit Domains
Running an Automated System Audit
- In the Director navigation menu, click Reports > Data Consistency.
- Click the Run Full System Audit button.
- The engine performs real-time queries across your school's database and displays a categorized health scorecard:
- ๐ข Healthy (0 issues): Dataset is complete and verified.
- ๐ก Warning: Minor non-blocking data gaps (e.g. 3 students missing guardian phone numbers).
- ๐ด Critical Issue: Blocker items requiring resolution before term closing (e.g. 12 students missing Final Exam scores in Grade 11 Physics).
Common Anomalies & One-Click Fixes
| Detected Issue | Risk Impact | Recommended Resolution |
|---|---|---|
| Orphaned Student Record | Student is active but not enrolled in any class section for the current academic year | Click Assign Section to assign the student to their designated classroom. |
| Unentered Assessment Score | Teacher marked student present but left exam or quiz score blank | Click Notify Teacher to send an urgent reminder alert directly to the teacher's dashboard. |
| Duplicate Student Admission | Identical student registered twice with conflicting ID numbers | Click Merge Profiles to consolidate attendance and payment history into one canonical record. |
| Teacher Schedule Collision | Same teacher assigned to two different sections during Period 3 on Tuesday | Click Open Timetable to reassign one period slot to an available teacher. |
Term-End Sign-Off Checklist
Before locking term records and publishing official report cards, verify that all four audit items read 100% Resolved:
- All student profiles have an active grade and section assignment.
- 100% of continuous assessment marks and final exam scores have been entered and submitted by subject teachers.
- School attendance logs are reconciled with zero unexcused pending absence flags.
- All cash and digital fee receipts have been balanced with invoice ledgers.
Next Steps
- PTA Parent Presentation Generator โ Present verified term statistics to families
- Director Reports & Analytics โ View consolidated academic performance
- Promotion Processing Workflow โ Advance students to the next grade level