School Events & Multi-Calendar Planner

YeneSchool features an integrated Multi-Calendar School Event Planner supporting both the Ethiopian Calendar (EC) and the Gregorian Calendar (GC). Directors and administrators can broadcast school holidays, sports competitions, parent-teacher conferences, and examination milestones.

1. Creating a School Event

Step-by-Step Instructions

1. Navigate to School Operations > Events & Calendar (or click the Calendar widget on the Director Dashboard).
2. Click + New Event.
3. Fill in the event parameters:
   • Event Title: E.g., 1st Term Parent-Teacher Consultation Day, Annual Inter-School Sports Day.
   • Category:
     • Academic Milestone (Term Start, Midterms, Final Exam Week)
     • Public & Religious Holiday (Enkutatash, Meskel, Eid al-Fitr, Genna, Timket, etc.)
     • Parent-Teacher Meeting (PTM)
     • Extracurricular / Sports / Cultural Day
     • Staff Training & In-Service Day
   • Date & Time Range: Set start date/time and end date/time. Dates can be entered in either EC (e.g., Tikimt 14, 2017) or GC (e.g., October 24, 2024).
   • Campus Location: Auditorium, Football Pitch, Main Hall, or Virtual Zoom link.
   • Audience Visibility:
     • Whole School (Public)
     • Teachers & Staff Only
     • Parents & Guardians Only
     • Specific Grade Levels (e.g., Grade 8 & 12 only)
4. Toggle Send Event Reminder Notifications (dispatches 24 hours and 2 hours before the event).
5. Click Publish Event.

2. Ethiopian & Gregorian Dual Calendar Synchronization

YeneSchool's underlying date engine automatically converts between Ethiopian and Gregorian dates:

When a holiday is scheduled, attendance marking for that date is automatically disabled, preventing false absent records.

3. Parent-Teacher Meeting (PTM) Appointment Booking

For Parent-Teacher Consultation Days:

1. When a PTM event is published, parents receive a notification on their mobile app and web portal.
2. Parents can select a 15-Minute Time Slot with their child's homeroom or subject teachers.
3. Teachers receive an organized consultation schedule with student performance summaries ready before the meeting.

Next Steps

• Data Quality & Auditing — Audit system integrity and health metrics
• AI Timetable & Auto-Assignment Engine — Automatically schedule classes and periods
• Announcements & Messaging — Broadcast official school circulars to parents