Inventory & Store Guide
Inventory & Store Management Overview
Overview of the YeneSchool Inventory & Store module for storekeepers, administrators, and directors.
Inventory & Store Management Overview
The YeneSchool Inventory & Store Management Module enables schools to track tangible assets, manage supply room consumables, monitor textbook distributions, handle uniform sales, and process departmental requisitions efficiently.
1. Key Inventory Capabilities
- Catalog & Categorization: Organize inventory by categories such as Textbooks, Science Lab Supplies, Sports Equipment, Office Stationery, School Uniforms, and ICT Assets.
- Stock Movements: Record Stock In (Purchases/Donations), Stock Out (Issuances/Disposals), and Inter-branch Transfers with complete audit logging.
- Requisition Workflow: Teachers and department heads submit digital requests for classroom supplies, reviewed and approved by administrators or storekeepers.
- Low-Stock Early Warning: Automated threshold notifications when consumable levels fall below safety minimums.
- School Store Sales: Process student uniform purchases, exercise books, and badge sales directly through the platform.
2. Storekeeper Dashboard Summary
| KPI Card | Description |
|---|---|
| Total Inventory Value | Cumulative monetary valuation of all items in stock based on purchase cost. |
| Active SKUs / Items | Count of distinct catalog item types currently tracked in the system. |
| Low Stock Warnings | Number of items currently at or below their designated reorder threshold. |
| Pending Requisitions | Supply requests submitted by teachers and staff awaiting approval or fulfillment. |
!TIP Perform a physical stock audit at the end of each academic term using the Inventory Reconciliation Report to identify discrepancies between physical counts and system balances.
Exam Seating & Hall Generator
Automated examination hall seating generator with zigzag cross-grade desk mixing, invigilator assignments, and printable desk label cards.
Managing Catalog & Categories
Creating inventory categories, registering items, SKU numbers, barcode tracking, and setting reorder levels.