Institutional Policies & Handbooks

The Institutional Repository within the Documents Hub (/documents) allows School Directors and Registrars to publish and distribute official school documentation, handbooks, application forms, and regulatory bylaws to teachers, students, and parents.

Document Taxonomy & Organization

Documents can be filtered and managed under five standard categories:

Step-by-Step: Uploading a New Institutional Document

1. Navigate to Documents in the navigation sidebar.
2. Ensure you are on the School Documents tab.
3. Click the + Upload Document button in the top header.
4. Fill in the document metadata:
   • Document Title: Enter a clear name (e.g. "2018 Academic Year Staff Handbook").
   • Category: Select POLICIES, ACADEMIC, FORMS, LEGAL, or GENERAL.
   • Audience: Choose who can view and download the file:
     • PUBLIC (All parents, students, and staff)
     • STAFF_ONLY (Teachers, Registrars, Finance Officers, and Directors)
     • ADMIN_ONLY (Directors and Registrars only)
   • Version / Year: Specify the academic year or revision version (e.g. "v2.4 (2018 E.C.)").
   • File Attachment: Drag and drop the PDF, DOCX, or XLSX file (up to 25MB).
5. Click Publish Document. The file is instantly live for the selected audience.

Managing Existing Documents & Revisions

• Downloading: Click the Download (arrow down) icon to retrieve the original file.
• Previewing: Click the View (eye) icon to open an in-browser PDF reader without downloading.
• Updating a File: When a policy is revised at the start of a new school year, click Edit, upload the new file version, and update the version label. The download link automatically reflects the latest version.
• Archiving / Deleting: To remove an obsolete document, click the Trash icon and confirm deletion.

Accessing Published Documents (For Teachers & Parents)

• Teachers: Open the Documents link in their teacher sidebar. Teachers see all PUBLIC and STAFF_ONLY resources including lesson plan templates, grading guidelines, and school handbooks.
• Parents: Open the School Documents section in the parent portal. Parents have one-click access to downloadable excursion consent forms, fee schedules, uniform policies, and school term calendars.

Next Steps

• Documents & Compliance Overview — Review category types and audience flags
• Student Compliance Verification — Track student admission paperwork
• Director School Settings — Configure school-wide operational defaults