Stock In, Stock Out & Requisitions

Track every movement of supplies and assets into and out of the school storerooms with digital receipts and audit logs.

1. Recording Stock In (Purchases & Deliveries)

When new shipments or purchases arrive at the school:

1. Navigate to Inventory → Transactions → Stock In.
2. Click + New Stock In Entry.
3. Enter:
   • Supplier / Vendor Name: (e.g., Birhan Stationery Wholesalers).
   • Invoice / Delivery Note #: Vendor invoice reference.
   • Received Date: Date goods were accepted.
   • Items & Quantities: Select items, specify quantities received, and enter unit purchase prices.
4. Upload a photo or PDF scan of the signed delivery receipt.
5. Click Confirm & Update Stock. Current on-hand balances increment automatically.

2. Teacher Requisition Workflow

1. Submission: Teachers navigate to Store Requisitions and choose items required for their classroom (e.g., Whiteboard Markers, Chalk, Graph Paper).
2. Review: The storekeeper or director receives a notification, inspects on-hand stock, and clicks Approve or Decline with Reason.
3. Fulfillment: When the teacher collects the supplies, the storekeeper clicks Mark Issued, automatically reducing inventory levels and logging the transaction to the teacher's profile.

3. Damaged Goods & Write-Offs

When items become damaged, expired, or lost:

1. Go to Inventory → Write-Offs.
2. Select the item, quantity to remove, and reason (Damaged, Expired, Lost during transport).
3. Require director authorization before permanent deduction from balance sheets.