Exam Seating & Hall Allocation

The Exam Seating Engine in YeneSchool simplifies exam logistics by generating randomized, conflict-free seating plans across examination halls and classrooms.

1. Setting Up Examination Halls

1. Navigate to Director → Assessments → Exam Halls.
2. Click Create Hall / Room:
   • Room Name / Number: e.g., Main Hall A, Room 204
   • Total Capacity: Number of desks available
   • Grid Layout: Specify rows and columns (e.g., 6 rows × 5 columns = 30 seats)
   • Campus / Block: Assign to a specific physical branch or building.

2. Generating Seating Arrangements

1. Go to Assessments → Seating Generator.
2. Select the Exam Session and the target Classes participating.
3. Choose the allocation strategy:
   • Sequential by ID: Order students alphabetically or by student ID.
   • Randomized Shuffle: Shuffle students across grades to ensure adjacent desks belong to different grades/subjects.
   • Interleaved Classes: Alternate between Grade 9 and Grade 10 students row-by-row.
4. Click Generate Seating Plan.

3. Printing Desk Slips & Hall Rosters

Once generated, you can export and print:

• Desk Slips: Small printable labels containing student name, photo, ID, and seat number to stick onto physical desks.
• Hall Entry Rosters: Master attendance sheets for invigilators to record student presence during the exam.
• Student Exam Passes: Printable admit cards distributed to students prior to exam week.

!TIP Interleaved seating significantly reduces cheating opportunities by ensuring adjacent students are writing different subject papers.