School Bookstore, Uniforms & Merchandise Sales

The YeneSchool Bookstore & Retail Module (BookstoreProduct, BookstoreOrder, BookstoreOrderItem) streamlines the sale and distribution of official school uniforms, physical textbooks, exercise books, laboratory coats, and student stationery packages directly from the school store.

1. Setting Up Bookstore Products & Sizes

Storekeepers can organize merchandise by category, size variations, and grade level bundles:

Adding Products to the Catalog

1. Navigate to Inventory & Store > Bookstore > Products.
2. Click + Add Retail Product:
   • Product Name: E.g., Official Secondary School Uniform Set (Navy Blue), Grade 9 Textbook Bundle, Physics Laboratory Safety Kit.
   • Product Category: Uniforms & Sportswear, Textbooks & Guides, Stationery & Exercise Books, Lab & Art Supplies.
   • Size / Variant Options: E.g., Small, Medium, Large, XL, XXL or Grade 10 Set.
   • Selling Price (ETB): Unit sale price (e.g., 1,450.00 ETB).
   • Current Stock on Hand: Quantity available in the main storage facility.
   • Low Stock Alert Level: Threshold triggering restock warnings (e.g., < 20 units).
3. Click Save Product.

2. Processing Student Sales & Point-of-Sale (POS) Checkouts

When a parent or student visits the school store:

1. Go to Bookstore > POS Checkout.
2. Scan the student's ID Card barcode (or search student name).
3. Select items and quantities to add to the cart.
4. Select the Payment Channel:
   • Cash at Store Counter: Cashier collects payment and enters cash tendered.
   • Charge to Student Billing Account: Deducts from prepaid balance or adds to the parent's monthly school statement.
   • Telebirr / CBE Birr QR: Customer scans digital payment QR at the counter.
5. Click Complete Sale & Print Receipt.
6. The system automatically prints a branded POS thermal slip and immediately decrements inventory stock levels in real-time.

3. Pre-Orders & Term-Start Uniform Distribution

During peak back-to-school registration periods:

• Parents can browse the bookstore catalog on the Parent Portal / Mobile App and place pre-orders before the term begins.
• Storekeepers review the Pre-Order Fulfillment Queue, pre-package items into named student parcel bags, and execute fast scan-to-handover pickups on orientation day.

Next Steps

• Inventory Overview — General school asset management
• Stock In & Stock Out Transactions — Recording vendor deliveries and departmental usage
• Finance Payment Receipts — Viewing integrated revenue from bookstore sales