Guides
Role-Based Access & User Portals
Overview of user roles in YeneSchool — Director, Teacher, Registrar, Finance Officer, Parent, Student, Storekeeper, Supervisor, and Owner.
Role-Based Access & User Portals
YeneSchool is built around a secure, role-based architecture. Every user signs in to a customized workspace tailored specifically to their daily tasks and privacy boundaries.
1. User Roles & Permission Matrix
| User Role | Primary Responsibilities | Workspace Link |
|---|---|---|
| Super Administrator | Platform-wide SaaS multi-tenant provisioning, subscription license management, bank deposit slip approvals, and system-wide queue monitoring. | Super Admin Guide |
| School Owner | Executive multi-campus oversight, financial health indicators, capital expenditure, and subscription license management. | Owner Guide |
| School Director | Overall school management, academic calendar, timetables, siren bells, teacher evaluations, risk analytics, and institutional settings. | Director Guide |
| Academic Supervisor | Multi-branch QA audits, classroom observation rubrics, teacher performance leaderboards, and curriculum pacing reviews. | Supervisor Guide |
| Registrar | New student admissions, bulk CSV imports, student records, ID card generation, terminal report card publishing, and grade promotions. | Registrar Guide |
| Teacher | Classroom attendance (online/offline), gradebook mark entry, lesson planning, homework assignments, student discipline, and parent communication. | Teacher Guide |
| Finance Officer | Fee structure definitions, tuition collection, digital and cash receipts, sibling discounts, overdue reports, and monthly payroll disbursement. | Finance Guide |
| Storekeeper / Inventory | Warehouse inventory, textbook and uniform sales, consumable requisitions, stock transactions, and low-stock alerts. | Inventory Guide |
| Parent / Guardian | Live attendance monitoring, continuous assessment grades, digital report cards, online fee payments, communication book, and bus tracking. | Parent Guide |
| Student | Daily timetable, digital lesson materials, assignment submissions, CBT online examinations, and term progress reports. | Student Guide |
2. Privacy & Multi-Branch Data Scoping
- Data Isolation: Teachers only access student records and registers for classes they teach.
- Financial Confidentiality: Student fee records, payment balances, and staff payroll information are strictly restricted to the Finance Officer, Director, and School Owner.
- Branch Scoping: Staff members assigned to a specific campus branch can only view records belonging to that branch.
Next Steps
- Getting Started Guide — Account setup and first-time login
- Reporting Issues & Getting Support — How to submit help tickets
- Director Guide Overview — Academic and administrative controls